The Hertz Corporation Administrative Assistant - Clerical - Orange County Airport in Newport Beach, California
Hertz is currently seeking a highly skilled and motivated administrative assistant. He/she will be responsible for document preparations and distributions, correspondences as well as filing and data entry; Must posses an ability to screen all calls with proper telephone etiquette; have meeting scheduling abilities and efficient in the processing of expense reports. The successful candidate will be responsible for document preparation and distribution, filing, Handling inbound and outbound correspondence via mail, fax, e-mail, telephone, coordinating events and event activities. In addition, the individual filling this position must also possess excellent interpersonal and communication skills with the ability to interact with individuals at all levels of the organization, including top executives in a high energy and fast paced environment while exercising good judgment and discretion when handling confidential matters.
Responsibilities include but are not limited to the following:
Advanced Proficiency in Microsoft Word, Excel, Powerpoint, Outlook, Publisher, Access, Lotus Notes, Sametime, and Lotus Calendar. (Especially Powerpoint, Word, Publisher, and Excel in production of a multi-file presentation incorporating facets of the various programs)
Experience in booking travel arrangements and familiarity with frequent traveler programs and expense reports.
Excellent communication skills both oral and written.
Successful experience in event planning, coordination, execution, and post event activities.
Flexibility in regards to work schedule and responsibilities.
Handling of both inbound and outbound correspondence via mail, fax, email, phones.
Excellent follow up skills and file organization.
Demonstrate an appreciation for multi-tasking opportunities and challenges.
Professional appearance and demeanor.
Positive demeanor and attitude.
Hertz is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.
Hertz is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Hertz is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.
Job ID 173659
# Positions 1
Category Administrative / Clerical
Position Type Regular Full Time